First Canadian Title Company Limited is a company committed to the success of its employees, providing industry-leading title insurance and real estate services. The Facilities Coordinator plays a key role in ensuring the smooth operation of the workplace environment, overseeing administrative functions and coordinating facility services to maintain a safe and efficient workspace.
Responsibilities
- Ensure the effective operation and compliance of home office and regional facilities, supporting program delivery and maintaining a safe environment for all occupants and visitors
- Build and maintain positive working relationships within the division, program partners, other internal and external service providers and all regional staff
- Coordinate a variety of facility services including security, grounds keeping, janitorial, soft services, reception, mailroom, inventory of supplies an move of those, and others as assigned
- Monitor and report on facility operating budgets by processing invoices, maintaining financial documentation, issuing purchase orders, and coordinating vendor quotes
- Coordinate office moves and event setups including the physical movement of furniture, equipment, and materials to support internal teams and organizational activities
- Collaborate with building operations teams to resolve facility issues, support building projects, and maintain compliance with safety and operational requirements
Skills
- 1-3 years of property management experience, including vendor oversight, administrative functions, and financial management responsibilities
- Post‑secondary education required
- Proficiency in MS Office applications, with strong skills in organizing, tracking, and reporting information
- Demonstrated ability to coordinate a high volume of activities, remain organized, and thrive in a fast‑paced environment
- Ability to stay current on building technologies, systems, and equipment
- Strong leadership skills with the ability to guide and oversee contracted vendors using effective communication, interpersonal, and problem‑solving abilities
- Proven ability to exercise sound judgment and manage complex or ambiguous situations professionally
- Excellent customer service skills, with a high level of diplomacy when interacting with internal and external stakeholders
- Working knowledge of CMMS platforms and maintenance workflows
- Valid Class G driver's license in good standing, with daily access to a vehicle
- A property or facility management designation (e.g., FMA) or active progress toward one is preferred
- Project management experience considered an asset
Benefits
- Comprehensive benefits that include Employee and Family Assistance Program (EFAP) and Wellness Essentials
- Group retirement savings plan with company match
- Paid holidays and generous paid time off
- Hybrid work arrangements
- Paid volunteer opportunities and charitable donation matching
- Employee recognition programs that include referral incentives
- Potential for performance-based incentives
- The opportunity to participate in our stock purchase plan
- And more!
Company Overview
First American provides financial services through its Title Insurance and Services segment and its Specialty Insurance segment. It was founded in 1889, and is headquartered in Santa Ana, California, USA, with a workforce of 10001+ employees. Its website is http://www.firstam.com.
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