ETA hand2mind is a family of companies dedicated to bringing learning to life through a unique range of educational products and toys. They are seeking a Human Resources Coordinator to enhance the employee experience and support HR operations, including onboarding, compliance, and employee engagement initiatives.
Responsibilities
- Manage new hire communications, including sending offer confirmations, onboarding schedules, and first-day instructions
- Oversee onboarding tasks such as collecting and verifying new hire paperwork, including I-9s and tax forms, and ensuring data entry into the ADP HRIS system
- Ensure compliance with legal and organizational standards by maintaining accurate and up-to-date employee records in the HRIS, including data entry, terminations, and routine audits of HR processes
- Process HR-related invoices, ensuring accurate budget coding and timely payments
- Coordinate scheduling for HR meetings, such as New Hire Check-ins, Talent Reviews, and Exit Interviews
- Act as the first point of contact for employee inquiries via the HR Help Desk, providing timely and accurate resolutions
- Conduct regular Employee Pulse Check-ins, documenting and addressing feedback as needed
- Support and execute logistics for HR cultural events, such as team-building activities and celebrations
- Schedule and manage logistics for training programs, including participant sign-ups, trainer specific arrangements, and materials preparation
- Track participant attendance and feedback for training programs, providing follow-up reports to leadership
- Assist in planning and organizing large-scale training events, like Leadership Summits or Managerial Training
- Troubleshoot user issues with HR software tools (e.g., ADP, Nectar) and ensure systems run smoothly
- Create and distribute HR surveys (e.g., Post-Training Surveys, Exit Surveys, Culture Event Surveys)
- Collect and analyze survey responses, preparing reports and recommendations for HR leadership
- Handle administrative tasks related to benefits enrollment, ensuring employees have access to the necessary resources
- Coordinate special HR programs, such as Summer Intern initiatives, Volunteer Days, or Donation Match campaigns
- Assist HR leadership with brainstorming and executing strategies for employee engagement or process improvements
- Assist with additional tasks, projects, and responsibilities as needed to support leadership and address evolving business priorities
Skills
- Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent experience
- 1-3 years of experience in an HR support role, with exposure to HRIS systems and onboarding processes preferred
- Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment
- Excellent communication and interpersonal skills, with a focus on delivering exceptional employee support
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with HR software systems such as ADP or similar platforms
- A collaborative mindset, willingness to learn, and the adaptability to thrive in a dynamic and growing organization
- Exceptional attention to detail, ensuring accuracy in data entry, record-keeping, and compliance with organizational and legal standards
Benefits
- Profit sharing bonus potential
- 401k matching
- A variety of other benefits
Company Overview
ETA hand2mind support teachers, inspire students, engage parents, and champion learning by doing. It was founded in 1965, and is headquartered in Vernon Hills, Illinois, USA, with a workforce of 51-200 employees. Its website is http://www.hand2mind.com/.
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