People Operations Assistant (Austin, TX)

People Operations Assistant About Arango At Arango, we believe the first generation of enterprise AI missed something essential: context. LLM models are powerful, but they didn’t understand the context needed to deliver accurate answers. Arango provides a trusted data foundation for the next wave of Enterprise AI with graph-based Contextual AI — transforming enterprise data into a System of Context that truly represents the business, so LLMs can deliver better outcomes with unlimited scale and cost efficiency. The Arango AI Data Platform gives developers a single, integrated environment to build and scale AI-powered applications without the complexity of stitching together multiple databases and tools. At its core is a massively scalable multi-model database that unifies graph, vector, document, and key-value data with full-text, geospatial, and vector search — creating the System of Context, the bridge between enterprise data and LLMs. We’re a global team based in California and Cologne, united by curiosity, collaboration, and a passion for helping developers, data engineers, and technology leaders innovate faster and smarter with AI. Trusted by NVIDIA, HPE, the London Stock Exchange, the U.S. Air Force, NIH, and Articul8, Arango powers enterprise AI with context, confidence, and scale..We are a proud member of the NVIDIA Inception Program and the AWS ISV Accelerate Program. If you’re excited about shaping the future of Contextual AI, come build with us. Location: Only candidates in Austin, TX area will be considered. Note that occasional business travel will be required. Reports to: Global Director of Human Resources Compensation: $20-$25/hour Work Hours: 20-30 hours/week, potential transition to full-time Position Overview We are seeking a highly organized and detail-oriented People Operation Assistant to support our full team member lifecycle, from sourcing and hiring to comprehensive onboarding and offboarding. This role is essential for maintaining smooth administrative operations and ensuring a seamless experience for both candidates and the active team members. What You Will Do • System Management: Responsible for adding, editing, and updating all personnel information for team members’ data in our HRIS/HR tools. • Documentation: Prepare, issue, and track all standard documentation, including agreements and official employment letters, policies, etc. • Offboarding: Execute the offboarding checklist, coordinating with IT and other departments. • Onboarding: Assist the new hires with logistics and welcoming activities. • Compliance: Initiate and track all required background checks using platforms following the jurisdiction of each country and state • Interview Logistics: Manage the end-to-end scheduling of all interviews, acting as the primary point of contact for candidates and internal interview teams. • Applicant Screening: Conduct initial screening of received applications. • ATS Administration: Update email templates, interview guides, and scorecard templates. Manage user access and system configuration. • Sourcing Support: Perform initial candidate sourcing and outreach. What You Will Bring • 1-2 years of experience in an HR or recruiting administrative role • Prefer a Bachelor's or Master's degree in Human Resources, Business Administration, Communications, or a related field. • Proficiency in Microsoft Office Suite or Google Workspace (Docs, Sheets, Slides). • Experience or strong familiarity with HRIS/ATS platforms • A proactive, can-do attitude with a willingness to learn quickly. • Strong, professional communication skills in English (both written and spoken). • The ability to handle sensitive information with confidentiality and professionalism. • Exceptional attention to detail and proven ability to manage multiple priorities. Why Join Arango Our headquarters is in San Francisco (US) and we have an office in Cologne (Germany), but most of our diverse team works remotely worldwide. So, do you prefer your desk at home or do you want to join us at one of our locations? Your choice. The global minds of Arango come from 5 different continents and more than 20 countries. Diverse backgrounds enable us to see new solutions. We invite people from every culture, national origin, religion, sexual orientation, gender identity or expression, and of every age to apply to our positions. All employment decisions are based on business needs, job requirements, and individual qualifications. Arango is committed to a workplace free of discrimination and harassment based on any of these characteristics. We love this diversity and encourage everyone curious and visionary to join the multi-model movement. vRY7OkcN3A