Note: The job is a remote job and is open to candidates in USA. Northwestern University is seeking a highly motivated Program Coordinator to support a prestigious training grant and collaborate with faculty and graduate students. The role involves managing logistics, tracking deadlines, and fostering communication to ensure the smooth operation of training grant activities and contribute to future proposals.
Responsibilities
- Manages day to day operations
- Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained
- Manages design and development of program databases; compiles & analyzes data; prepares reports
- Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components
- Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives
- Participates in budget preparation
- Maintains budget & associated analysis & reports; prepares, processes, reconciles & provides receipts (as appropriate) for transactions
- Develops coordinated, consistent marketing and brand messages
- Creates state-of-the-art website
- Incorporates social media and networking into program/project aspects as appropriate
- Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project
- Reviews trends to recommend future plans to increase participation, engagement, etc
- Observes program sessions and interacts with participants for purpose of gaining insight, growing and strengthening program knowledge, and optimizing trainee satisfaction
- Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc
- Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates
- Implements corrective actions required as a result of surveys or other indicators
- Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc
- Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU
- Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner
- Coordinates and arranges colloquium & seminar coordination, & faculty travel planning
- Supports faculty in development and approval of new courses, faculty payments, classroom coordination, evaluations, and grading
- Partners with NU development office and grant manager to identify and seek program funding
- Works closely with faculty to encourage and help undergraduate students arrange research
- Prepares proposals; provides administrative guidance for grant preparations including budgets and justifications
- Identifies grant funding
- Ensures human resources programs, policies, & procedures are implemented & consistently applied
- Coordinates all or portions of the trainee talent management lifecycle (sourcing, selecting, developing, coaching, rewarding, recognizing, managing information & optimizing talent.)
- In consultation with management & Central HR, administers HR solutions
- Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives
- Manages academic quality and continued growth and expansion
- Identifies & obtains external expertise as needed and works with content experts for current and new programs
- Reviews programs/projects to increase efficiencies to support growth
- Manages speaker selection, communication, and topic development
- Leads program/project updates and improvements
- Ensures compliance with all necessary organizations
- Prepare documentation as required
- Interfaces with accreditation bodies
- Administers & maintains existing strategic plans
- Participates with area/unit senior staff in conceptualization, development and presentation of materials used in functional operations
- Completes program/project logistical details such as scheduling, curriculum, facilities, technology, registration, enrollment, audits, etc
- Advises students regarding admissions, academic, career and development matters
- Reads & evaluates admissions files and participates in candidate selection
- Interviews and screens applicants
- Implements strategy regarding structure, process, & staff support of students in compliance with NU policy
- Resolves administrative issues (RAS forms, stipends, monitors fellowships, etc.)
- Organizes new student activities
- Supervises 1-2 staff &/or provides work direction
- Performs other duties as assigned
Skills
- Bachelor's in business, accounting or a related field + 1 year program administration or similar experience; or 3 years program administration or similar experience
Benefits
- Meaningful, competitive, high-quality health care plans
- Retirement benefits
- Tuition discounts
- Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
- Flexible work arrangements
- Programs to help you locate and pay for quality, affordable childcare and senior/adult care
- Employee career development in all circumstances whether your workspace is on campus or at home
- Variety of tools and resources
Company Overview
- Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics. It was founded in 1851, and is headquartered in Evanston, Illinois, USA, with a workforce of 5001-10000 employees. Its website is https://www.northwestern.edu.
Company H1B Sponsorship
- Northwestern University has a track record of offering H1B sponsorships, with 69 in 2026, 318 in 2025, 299 in 2024, 272 in 2023, 282 in 2022, 184 in 2021, 155 in 2020. Please note that this does not guarantee sponsorship for this specific role.