Billing Specialist

Hennessy & Roach, P.C. is a law firm defending employers in Workers’ Compensation and defendants in General Liability matters. They are seeking a Billing Specialist to process daily deposits for attorney invoices, manage e-billing systems, and perform various accounting duties while maintaining confidentiality and communication with clients and staff. Responsibilities - Submit invoices through various e-billing platforms - Performs the daily deposits - Applies paper checks, ACH/EFT payments, and credit card payments to the appropriate case and invoice as directed by clients daily - Processes refunds for overpayments on invoices when needed, saving all documentation to the specific case in our system - Returns duplicate checks to clients as needed, saving the documentation to the specific case in our system - Research and applies prepaids in our system to the appropriate case and maintains the itemized prepaid spreadsheet daily - Research the outstanding WIP for all clients in our system- processing deletions, updating and maintaining the billing entries in our system and the spreadsheet on a weekly basis for accuracy - Adding ACH clients upon request and maintenance of the ACH spreadsheet in our system for full accuracy - Maintenance of the spreadsheet for paper billed clients upon request when changes occur - Possible future handling of specific clients within assigned bill review systems - Research and respond to inquiries regarding any billing issues and problems that occur with the processing of the client-based invoices for approval and payment - Communicates with the electronic bill review systems, attorneys, staff and adjusters for each client when needed, to ensure the invoices are successfully uploaded and approved - Works with clients to ensure budgets and matter are added to the electronic bill review system which resolves any possible rejection issues that surface during the uploading process - Reviews and verifies accuracy of billing and supporting documentation as required - Is familiar with and applies Firm billing guidelines with each of their assigned clients within the bill review systems - Maintains collections of specific electronically billed clients - Saves collection efforts/emails to cases in our system - Processes write-offs following Firm policy - Creates and distributes accounts receivable reports when requested - Ensure strict confidentiality at all times - Assists with special projects as needed - Other duties as assigned Skills - High school diploma or GED (or equivalent) required; associate or bachelor's degree in accounting preferred - 1-2+ years billing/Accounts Receivable experience, preferably in a law firm - Experience with e-billing platforms, e.g., TyMetrix, LegalX, etc - Proficiency with Microsoft Office - Ability to handle a high volume of invoices each month - Ability to effectively communicate with attorneys, staff, and clients - Ability to organize workflows and use time efficiently via multitasking and prioritization - Strong attention to detail in a fast-paced, ever-changing work environment and successfully adapt to changing priorities and work demands - Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative - Firm and Client Confidentiality required - Associate or bachelor's degree in accounting preferred - Perfect Law Legal software experience preferred Benefits - Medical - Dental - Vision - Group Term Life Insurance - Voluntary Term Life Insurance - Critical Illness - Accident - HSA - FSA - Pre-tax Transit - Pre-tax Parking - 401(k)/Roth retirement plan with company match - Generous time off policy Company Overview - Hennessy & Roach, P.C. is a law firm serving Illinois, Wisconsin, Indiana, Nebraska, and Missouri. It was founded in 1993, and is headquartered in Chicago, Illinois, USA, with a workforce of 51-200 employees. Its website is http://hennessyroach.com.